Book Your Crew web app dashboard showing available production crew members and booking controls

Book Your Crew – Production Crew Scheduling Platform

Centralized marketplace that lets producers find vetted commercial crew, check availability in real time, and lock in holds or bookings from any device.

Industry: entertainmentProject Year: 2014Client: Book Your Crew

Services Provided

Product Strategy
UX/UI Design
Web Application Development
Hosting & Support

Project Tags

Industries

EntertainmentEntertainment & Media

Focus & Tech

EntertainmentResource SchedulingJavaSpring MVCMySQLjQueryHTML5/CSS3

Overview

Book Your Crew streamlines how production supervisors assemble teams for commercial shoots. Users can search by role, location, or availability, review profiles, place holds, and confirm bookings without phone trees or spreadsheets. Our team delivered the full product lifecycle—from user research and design system to deployment and managed hosting.

Our Contributions

Product Strategy
UX/UI Design
Web Application Development
Hosting & Support

Supported Devices

Mozilla Firefox
Chrome
Safari
Opera
Internet Explorer

Development Tools / Environments

Java
Spring MVC
MySQL
jQuery
HTML5/CSS3

Implementation Details

Designed an entertainment-focused UX with rapid search, saved filters, and role-based dashboards.
Developed Spring MVC backend with REST endpoints for availability, holds, and booking confirmations.
Implemented notification service for email/SMS alerts triggered by holds, releases, or schedule changes.
Built subscription billing integration to manage marketplace plans and transaction receipts.

Admin Features

Moderation console to approve crew profiles, manage disputes, and reset calendars.
Bulk import tools for agency rosters with duplicate detection and merge suggestions.
Financial reporting covering subscription revenue, booking volume, and payout history.

The Problem

Production supervisors were burning hours calling through outdated spreadsheets to staff shoots. They needed a searchable database with real-time availability that respected hold etiquette and minimized double-bookings.

The Challenge

We had to create a workflow that matched the fast-paced language of the industry—holds, releases, and firm bookings—while protecting freelancers’ calendars. The system needed rapid search, SMS/email notifications, timezone awareness, and permissions for agencies vs. individual crew.

The Result

Within the first quarter the platform cut crew assembly time by 60%, reduced double-booking disputes, and gave the founders subscription revenue through tiered marketplace plans.

Key Requirements

Deliver search and booking flows that mirror real-world production terminology.
Support calendar conflict resolution with real-time updates across time zones.
Provide mobile-ready access for supervisors who staff shoots while on location.

Results & Impact

60% reduction in time-to-crew for commercial shoots within three months of launch.
30% increase in confirmed bookings thanks to automated hold expiration alerts.
Subscription marketplace generated a profitable revenue stream in the first year.

Screens & Flows

Crew search results filtered by department within Book Your Crew — Power filters surface available crew by role, location, and day rate.

Profiles highlight credits, references, and live calendars to simplify vetting.

Booking workflow modal with hold, release, and confirm actions — Booking modals mirror industry terminology for holds, releases, and confirmations.

Calendar overview of upcoming productions and assigned crew — Calendar view tracks assignments and prevents overlapping crew commitments.

Messaging center for communicating with crew members inside the platform — Built-in messaging keeps booking conversations in one place with audit history.

Reporting dashboard showing crew engagement metrics — Analytics dashboard reports on response rates, confirmed bookings, and revenue.

Mobile view of Book Your Crew showing booking actions on a phone — Responsive mobile experience lets supervisors manage bookings on location.

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